Facility Security Officer (FSO) / Office Admin in Columbus, OH at DCS

Date Posted: 1/28/2024

Job Snapshot

Job Description

DCS Infoscitex Sector is seeking a highly motivated and experienced Facility Security Officer (FSO) and Office Administrator to join our team in Dublin, OH. Infoscitex is an employee-owned organization known for creating agile technology solutions across the U.S. Defense, Aerospace, Human Factors, and Security markets.

As a member of our Security Team, you will work closely with the Senior Management Official (SMO) to support the Dublin facility and employees on all security-related matters. You will also support the Information System Security Manager (ISSM).  Additionally, you will assist the Facility Manager with essential administrative and office duties.

Essential Job Functions:   

As a Facility Security Officer, you could expect to:  

Serve as the Facility Security Officer (FSO).

Conduct new hire orientations, briefings, and debriefings.

Maintain security records in SIMS, as well as other electronic and hard copy records.

Maintain accreditation of Dublin classified open area.

Process SF-86s for initial clearances, CV Updates, continuous evaluation and upgrades.

Conduct day-to-day security administration and operations for cleared facility under the National Industrial Security Program.

Coordinate fingerprinting as needed.

Support ISSM with weekly AIS audits.

Support classified contracts to meet established security requirements such as Common Access Cards processing, visit requests, building access requests, etc.

Interact with Project Managers to support their security requirements for their contracts.

Prepare courier authorization letters as needed.

Conduct and track pre- and post-foreign travel briefings, and input foreign travel in DISS.

Maintain and access DISS daily. Maintain other Government accounts as needed.

Conduct self-inspections of all security functions to ensure compliance – at least twice a year.  Brief Senior Management Official and Vice President of Security of these findings.  Upload self-inspection into NISS.

Responsible for processing incoming and outgoing visit requests as needed.

Schedule, support, and monitor classified / sensitive meetings.

Support and assist in sustaining companywide and local security training and awareness program and maintain Training Databases.

Oversee, monitor, and respond to Security Call Center daily to include security clearance verifications.

Perform Document Control and Transmission processes (both incoming and outgoing) in accordance with NISPOM Rule requirements.

Prepare and coordinate destruction of material/media in accordance with applicable Standard Practice Procedures.

Provide assistance and guidance to employees seeking help on personal issues, especially those that might affect their clearance. 

Monitor phishing emails daily; coordinate appropriate response to senders; report as needed through proper channels.

Investigate, prepare, and submit Security Violations Reports in accordance with corporate and DCSA policy.

Prepare for DCSA (Defense Counterintelligence and Security Agency) periodic reviews.

Support general office and facility functions, and interfacing with various organizations. This will include ordering monthly office supplies through a corporate account, managing and maintaining a log of office keys and access restrictions, coordinating orientation of new hires and out-processing of terminating employees, and coordinating regular facility duties (e.g., facility maintenance requests, sign-in of visitor / logs and standard office practices) and general facility oversight.

Manage and make miscellaneous overhead purchases on a corporate p-card of less than $5K in value to include preparing purchase requisitions, obtain appropriate approvals, make the purchases, and reconcile the monthly p-card billing statement for submission to the DCS corporate finance department.

Some short term travel may be required.  

Requirements:   

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

At least a Bachelor Degree in a security related discipline with at least 2 years of related work experience, or Master Degree with at least 1 year of related experience.

Applicants selected will be subject to a U.S. Government background investigation and must meet eligibility requirements for access to classified information: active Top Secret clearance.

Experience in DISS, NISS, and eQIP is required.

Great attitude, willingness to learn, team player.

Self-motivated; Ability to plan and organize support of multiple activities; take ownership of projects and issues, including follow-through to closure and resolution.

Strong verbal and written communication skills with attention to detail.

Strong focus on internal and external user and customer requirements.

Strong problem-solving skills.

Professional, detail-oriented self-starter.

Currently hold a Top Secret security clearance.

Completed the FSO Program Management for Possessing Facilities Course through STEPP.

Desired Attributes:  

Familiarity with DCSA procedures.

COMSEC experience – completion of courses required within the first year.

Understanding of the NISPOM Rule and Industrial Security Regulations and practices.

Familiarity with Risk Management Framework (RMF) and the Assessment and Authorization processes.

Ability to conduct periodic reporting activities to articulate project status to customers.

Ability to perform Project Management activities and collaborate with project leaders to prioritize efforts.

Technical background and experience.

Job Requirements

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