Business & Travel Support Specialist in Beavercreek, OH at DCS

Date Posted: 12/1/2021

Job Snapshot

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Job Description

COVID-19 continues to significantly impact our employees, families and communities. As a federal contractor, DCS is required to comply with Executive Order 14042 and the Safer Federal Workforce Task Force Guidance requiring contractor personnel to be fully vaccinated against COVID-19. Effective January 18, 2022, DCS will require all newly hired employees to be fully vaccinated before their start date unless they are entitled to a legal accommodation. 

The Business & Travel Support (B&TS) Specialist will assist DCS program teams in managing non-labor direct expenses on their programs. Support will include initiating, tracking, recording, and analyzing reimbursable travel for numerous personnel across multiple programs. The incumbent will also assist th tracking, recording, and analyzing various non-labor direct and government reimbursable accounts.

This is a hybrid position with flexible home/remote and onsite/office work requirements.

Essential Job Functions:

The supported travel will be on the order of approximately 700-1,000 individual trips per year both in the Continental United States (CONUS) and outside the Continental United States (OCONUS). 

Duties will include assisting with Travel Authorizations, Visit Requests, booking coordination with Travel Agency (when required), tracking active travelers, supporting travel claims, and coordinating submission of trip reports. This position will also aggregate and report status of travel costs and funding on an annual, monthly, and ad hoc basis.

Familiarity with Joint and DoD travel regulations is desired – mastery will be required within two years – and is to be accomplished through on-the-job training (OJT) and additional formal education and training. This position serves as a key liaison between our government customers, corporate program managers, project controllers, and finance personnel. Additional business process and reporting support will be required as needed. 

The incumbent must learn about, stay abreast of changes in, and help to ensure compliance with DoD Travel Polices, specific program, as well as local command policies and procedures, and DCS Corporate travel policies, procedures, and processes through OJT and self-learning.

Develop an understanding of, and manage the compilation, analysis, and reporting of non-labor direct expenses such as building/facility, studies and analyses, other-direct-costs for both CONUS and OCONUS activities.

Required Attributes:

Possess a high degree of initiative, the ability to multi-task, and effective oral and written communication with government customers, DCS team travelers, professional peers, and the highest levels of management, in person and virtually.

Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Ability to obtain and maintain an active DoD Secret security clearance is required.

Proficiency in Microsoft Office products to specifically include: Excel (intermediate to advanced), Word, Outlook and PowerPoint.

Education and Experience: 

Bachelor's degree with zero experience or Associate’s Degree plus 2 years of relevant experience in business and financial support, or High School diploma/GED plus 6 years of relevant experience in business and financial support.

For all levels, demonstrated initiative and drive in participation and leadership of projects and activities is required.

Desired Attributes:

Advanced knowledge of and experience with the Department of Defense Travel System (DTS) and the Department of Defense Joint Travel Regulations (JTR) is a plus.

Advanced knowledge of Department of Defense Financial Management Regulations as they relate to travel and ability to research such regulations and local business rules to obtain special allowances or authorizations from appropriate offices is a

OJT Expectations:

Successful completion of training classes and review of corporate policies, procedures, and practices related to travel. 

Learn about, and stay abreast of changes in with Joint and DoD Travel Polices, Program and local command policies and procedures, and DCS Corporate travel policies, procedures, and processes. 

Successful completion of other training and classes within DCS University, or outside sources as assigned to further enhance ability to provide business and travel support.