Event Coordinator

The DCS Air & Space Technology (AST) Sector is seeking a highly organized and detail-oriented Event Coordinator to support extensive high visibility Modeling, Simulation, and Analysis (MS&A) efforts. Are you interested in working in a high-tech company on cutting edge technology to help solve national security problems? Do you want to be challenged every day supporting world class research and development? If so, DCS may be the place for you! DCS is an employee-owned organization known for creating agile technology solutions across the U.S. Defense, Aerospace, Human Factors, and Security markets.

As a member of our team in Dayton, OH, you will plan, coordinate, and execute a variety of special events, including technical interchange meetings, workshops, industry day events, training sessions, and large-scale gatherings such as the AFSIM User Group held bi-annually. The ideal candidate will have experience managing all aspects of event planning, logistics, security, and execution to ensure seamless and successful events.

Essential Job Functions:

Collaborate with stakeholders and sponsors to define event goals, schedules, venues, and constraints (e.g., target audience, budget).

Engage organizational security representatives in major event planning activities.

Oversee venue selection, vendor coordination, and logistical requirements, including space, catering, security, A/V setup, lodging, and transportation.

Develop and execute event promotion strategies to reach target audiences.

Manage registration processes using authorized platforms, ensuring secure collection of attendee details.

Oversee the collection of event-affiliated fees, if applicable.

Ensure compliance with security requirements for restricted events, including clearance verification and export control authorization.

Coordinate with host security teams to implement security protocols before, during, and after the event.

Ensure adequate personnel are available for setup, check-in, facilitation, and tear-down.

For hybrid or virtual events, test and maintain virtual collaboration platforms with contingency plans for technical issues.

Oversee event moderation and facilitation as needed.

Manage post-event activities, including attendee rosters, proceedings, briefings, recordings, and reports.

Gather and analyze attendee feedback to improve future events.

Required Skills:

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

At least a High School diploma with at least 7 years of related work experience.

Applicants selected will be subject to a U.S. Government background investigation and must meet eligibility requirements for access to classified information: eligible to attain a Secret level U.S. DoD security clearance.

At least 2 years of experience in event planning, coordination, and execution, preferably in a technical or government setting.

Strong organizational, communication, and problem-solving skills.

Experience managing event security, registration processes, and logistical coordination.

Familiarity with event-related compliance, including clearance verification and export control policies.

Ability to manage multiple events simultaneously in a fast-paced environment.

Proficiency in virtual collaboration tools and event management software.

Desired Skills:

Active U.S. DoD security clearance, Secret or higher.

An Associate's or Bachelor's degree in a technical field.

Familiarity with Advanced Framework for Simulation, Integration and Modeling (AFSIM) and its application within the DoD environment.

Job Requirements: