B-2 Administrative Support (Dayton) in Beavercreek, OH at DCS

Date Posted: 6/22/2022

Job Snapshot

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Job Description

The applicant shall assist in planning, organizing, and performing the full spectrum of actions required for the B-2 Division to conduct day to day business.

Essential Job Functions:

Duties including but not limited to: planning calendars and scheduling meetings; assisting program management activities such as working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; and assisting in pre-acquisition and acquisition strategy planning and implementation.

Assist in the development of executive documentation, milestone planning, tracking, and scheduling, briefing preparation, staff coordination and decision documentation preparation.

Assist in implementing documentation reviews.

Support staff leadership, supporting teams and other office personnel by maintaining Microsoft Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.

Support the generation and implementation of procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items. The Contractor shall review documents for accuracy of data, procedure compliance, and error-free documentation.

Assist in the use of computer applications (Microsoft Office software suite) to produce databases, spreadsheets, graphics, and other specialized products and facilitate the use of standardized automated forms such as organizational charts; pyramid alert/recall and shelter-in-place rosters; travel orders; officer and enlisted performance reports, civilian and military awards, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc reports.

Perform FOG receptionist duties including answering telephone calls, conveying messages for division leadership, making travel arrangements for division leadership, scheduling meetings, making arrangements for distinguished visitor visits, and other related administrative tasks.

Monitor and order office supplies for all division staff.

Assist in managing the processes for in/out processing of personnel, managing and updating personnel related rosters and organization charts, maintaining the newcomer orientation briefing, and other administrative tasks as required.

Serve as the electronic information management SharePoint focal point and assist in managing the content in the B-2 Division SharePoint site. The Contractor shall serve as the electronic records custodian and assist in maintaining official file plans with the use of AFRIMS or other appropriate information management systems.

Support the performance of workflow management functions as needed to ensure timely B-2 Division response to external and internal suspense’s and tasking’s. Necessary workflow management functions shall include receiving suspense/tasking notices and details from several sources; analyzing suspense’s and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single division-level response; acquiring FOG approval as needed; formally responding to the tasking organization and closing out the suspense or tasking; and archiving completed actions to enable retrieval from archival storage and electronic records management systems. The Contractor shall monitor the division’s organizational e-mail account (i.e., Division Action Group mailbox) and distribute information and/or assist in executing tasking’s as required and providing responsive support to division leadership.

Required Skills:

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

A High School Diploma plus 10 years of experience, an Associate's degree plus 5 years or a Bachelor's degree plus 3 years of experience is required.

An active Secret security clearance is required.

Minimum of 5 years of experience in the DoD.

Job Requirements