B-1 Journeyman Administrative and Operations Support (Tinker AFB) in Oklahoma City, OK at DCS

Date Posted: 1/26/2024

Job Snapshot

Job Description

In this position you will provide full-spectrum Administrative and Management Operations Support to the US Air Force B-1 Systems acquisition programs within the Bombers Directorate, Air Force Life Cycle Management Center (AFLCMC) at Tinker AFB, Oklahoma City, Oklahoma.

Essential Job Functions:

Duties including but not limited to: planning calendars and scheduling meetings; assisting program management activities such as working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; and assisting in pre-acquisition and acquisition strategy planning and implementation.

Assist in the development of executive documentation, milestone planning, tracking, and scheduling, briefing preparation, staff coordination and decision documentation preparation.

Assist in implementing documentation reviews.

Support staff leadership, supporting teams and other office personnel by maintaining Microsoft Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.

Support the generation and implementation of procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items. The Contractor shall review documents for accuracy of data, procedure compliance, and error-free documentation.

Assist in the use of computer applications (Microsoft Office software suite) to produce databases, spreadsheets, graphics, and other specialized products and facilitate the use of standardized automated forms such as organizational charts; pyramid alert/recall and shelter-in-place rosters; travel orders; officer and enlisted performance reports, civilian and military awards, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc reports.

Perform FOG receptionist duties including answering telephone calls, conveying messages for division leadership, making travel arrangements for division leadership, scheduling meetings, making arrangements for distinguished visitor visits, and other related administrative tasks.

Monitor and order office supplies for all division staff.

Assist in managing the processes for in/out processing of personnel, managing and updating personnel related rosters and organization charts, maintaining the newcomer orientation briefing, and other administrative tasks as required.

Serve as the electronic information management SharePoint focal point and assist in managing the content in the B-1 Division SharePoint site. The Contractor shall serve as the electronic records custodian and assist in maintaining official file plans with the use of AFRIMS or other appropriate information management systems.

Support the performance of workflow management functions as needed to ensure timely B-1 Division response to external and internal suspense’s and tasking’s. Necessary workflow management functions shall include receiving suspense/tasking notices and details from several sources; analyzing suspense’s and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single division-level response; acquiring FOG approval as needed; formally responding to the tasking organization and closing out the suspense or tasking; and archiving completed actions to enable retrieval from archival storage and electronic records management systems. The Contractor shall monitor the division’s organizational e-mail account (i.e., Division Action Group mailbox) and distribute information and/or assist in executing tasking’s as required and providing responsive support to division leadership.

Advise senior leaders, supervisors, and managers on management operations issues.  Independently perform research and advise on a variety of issues of a sensitive nature that concern resource policies and procedures and related legal, regulatory, and contractual requirements.  Assist in reviewing draft regulations, directives, and other guidance and prepare recommendations and comments reflecting impact on local policy or practices.

Participate in discussions and meetings or serve on panels or committees, and provide written reports and/or briefings outlining findings and recommendations.  Provide rationale to management while coordinating with activities across multiple directorates, organizations, Centers, MAJCOMs, and HQs USAF.  Present clear, concise and well-structured presentations, oral or in writing, that address the designated issues.  Consider the composition of the audience, knowledge level, and desired outcome when composing the material.  Identify problems, both in broad and detailed terms, and attempt to resolve conflicts in a timely manner through discussions with responsible members in a meeting or working group.

Required Skills:

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

A High School Diploma plus 8 years of experience; Associate degree plus 6 years experience.

An active Secret security clearance is required.

Minimum of 3-5 years of experience in the DoD.

Job Requirements

5921

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